The Privacy Statement below outlines the type of data the OHA hold, how it has been sourced, the reasons why we need it, and how we use it.
OLD HULMEIANS ASSOCIATION PRIVACY STATEMENT
Type of Data Held:
The Old Hulmeians Association (OHA) holds the following data for members:
Name: 1st name/middle name/initials, surname and any maiden name
Title/Prefix: e.g. Mr/Mrs/Ms/Rev Title Suffix: e.g. PHD quals etc
Address including postcode Telephone numbers (inc mobile)
Email addresses: School House:
Current Subscription Status: e.g. Current/Lapsed/Resigned/Gone Away/Deceased
Current Subscription Payment Method e.g. Chq/Standing Order/Cash
Year Started at WHGS: Year of Leaving WHGS:
Staff or Pupil: Gender:
Age: Date of Birth:
Further Education: If supplied, the name of the educational institution, the course, qualifications gained, and date completed may be held
Interest Groups: e.g. Golf, Running.
Donations: Whether you have ever given a donation, and if so details of date, amount, in what form, and for what purpose.
Source of Data:
Data will only be sourced directly from the member concerned (e.g. direct correspondence, annual questionnaire/ survey) or via archive records held by the OHA or WHGS.
We will not source information from any other source, and we will not share it outside of the OHA & WHGS.
NO PERSONAL BANK DETAILS ARE HELD BY THE OLD HULMEIANS ASSOCIATION
Reasons and Purpose for Holding This Data and How We May Use It:
We keep this information for the following reasons and purposes:
- To facilitate committee to member communication for example for membership/subscription/event matters, distribution of newsletters, social events (e.g. golf society) etc;
- To enable Old Hulmeians to be put in touch with each other;
- We may also share this data with the school on a request by request basis for the purpose of broadening member input to school activities and events e.g. careers advice/mentoring events.
We may keep this information even if your subscription lapses so that we can promote the above objectives irrespective of your subscription status.